Open Positions

The following positions are available for the 2018-2020 Board Class.

All board terms are a two-year commitment. The number of available spots is indicated in parenthesis.

Communications Co-Chair (4)
Development Co-Chair, Annual Giving (1)
Development Co-Chair, Special Events (1)
Finance Co-Chair (2)
Programming Co-Chair (3)
Secretary/National Liaison (1)
At-Large (*)

*Note: YNPN Chicago is open to creating new At-Large positions to complete projects based on current needs. These roles are subject to higher scrutiny by the Nominating Committee and availability is dependent on current board size. 

General Requirements of Board Service

Board Members are Required to:

  • Serve a two-year term (Sept. 2018 - Sept. 2020)
  • Attend monthly board meetings and annual strategy retreat
  • Attend and staff one program per quarter, in addition to special events like Holiday Social and Celebration
  • Contribute financially in the form of annual dues ($75)
  • Adhere to a board culture that respects individuals and a diversity of perspectives
  • Accomplish the tasks and projects as detailed in position profiles and work plans

Board Members are Expected to:

  • Work independently and collaboratively outside of scheduled meetings to complete tasks related to organization’s strategic plan and work plans
  • Respond to board colleagues in a timely manner (by email, phone, Slack)
  • Inform co-chairs or other colleagues on the board if you are unable to attend an event or meeting or if you will be late
  • Spend the appropriate time needed per week to fulfill YNPN Chicago-related responsibilities

Board Members are Encouraged to:

  • Help to actively recruit new board members during the recruiting process and throughout the year
  • Participate in or help facilitate additional YNPN Chicago events (programs, networking) and YNPN National events (Program XChanges, National Conference) as often as possible

Core Competencies for YNPN Chicago Board Service:

  1. Accountability
  2. Initiative
  3. Organizational sensitivity
  4. Networking

Open Position Descriptions

COMMUNICATIONS

Position Title: Communications Co-Chair (4 positions available)

Position Summary: The Communications Co-Chairs work together to manage YNPN Chicago’s external communications and brand engagement in order to promote YNPN Chicago’s mission, programs, and membership benefits. They work collaboratively to manage all digital platforms, email communication, and social media.

Essential Functions and Responsibilities:

  • Compose and publish weekly newsletter which includes a mix of YNPN Chicago event promotion, curated links, announcements, and blog previews.
  • Maintain an active presence on all social media channels (Facebook, Instagram, Twitter, etc.) in order to promote upcoming YNPN Chicago events and initiatives and to provide relevant content to various audiences
    • Create and run monthly #YNPNChiChat Twitter Chats
    • Develop and cultivate original content for YNPN Chicago communications channels, such as blog posts and video, at least three times per quarter
    • Design custom graphics for promotion, as needed.
  • Manage updates for YNPN Chicago’s website, including posting and updating event pages, blogs, and announcements
  • Respond to all internal and external email, Slack, and website and social media inquiries within 48 hours
  • Work closely with other function area chairs on promotional plans, communication strategies, and branding for all YNPN Chicago programs and projects
    • Support Development Co-Chairs with fundraising appeals and work closely with them to develop Holiday Social and Celebration marketing plans
    • Collaborate and meet regularly with Programming and Membership Co-Chairs to accurately promote their initiatives
    • Help maintain style guide and brand standards to ensure consistency in all external communications

Position-Specific Competencies:

  1. Written expression
  2. Result-orientedness
  3. Creativity
  4. Initiative

Other Requirements:

  • Basic knowledge of social media platforms, including Twitter, Facebook, Instagram, LinkedIn

Preferred or Desired Qualifications:

  • Website content management systems (NationBuilder preferred) and programming languages like HTML and CSS highly desirable.
  • Social media management, email marketing, graphic design, and/or photography experience

DEVELOPMENT

Development Co-Chairs

Position Summary: The Development Co-Chairs will coordinate all aspects of YNPN Chicago’s fundraising efforts including annual giving, securing funds for the Leadership Institute, and executing our annual Special Events: Celebration and Holiday Social. While this is a two-person team, each chair will focus on a different aspect of YNPN Chicago’s development initiative.

 

Position Title: Development Co-Chair, Annual Giving (1 position available)

Essential Functions and Responsibilities:

  • Manage YNPN Chicago’s donor recognition processes by sending thank you letters and tracking contributions (sponsorships, in-kind)
    • Lead #GivingTuesday campaign and annual appeal
    • Works in conjunction with Development Co-Chair, Special Events in preparation for Holiday Social and Celebration with an emphasis on the solicitation of sponsorships and raffle items
    • Serve as a resource for centralizing and streamlining development-related Executive Board functions and determines where other Chairs can provide support
      • Provides leadership on ad-hoc development projects and coordinates with relevant Chairs
      • Develop and produce materials for an annual impact report in coordination with Executive Co-Chairs

  • Determine an annual fundraising goal based on YNPN Chicago’s organizational and chair needs; identifies streams and types of fundraising that would be most impactful for YNPN Chicago’s work. Submit proposals, as needed.

 

Position Title: Development Co-Chair, Special Events (1 position available)

Essential Functions and Responsibilities:

  • Lead the planning and execution of YNPN Chicago’s annual special events, Holiday Social (winter) and Celebration (spring). For each event:
    • Find and secure venue and permits. Set date
    • Secure food, beverage, and raffle in-kinds or work with set caterers
    • Coordinate raffle packages and sale of raffle tickets at events
    • Manage board members as event volunteers
  • Work in conjunction with Development Co-Chair in preparation for Holiday Social and Celebration and lead the support solicitation of sponsorships and raffle items
  • For YNPN Chicago’s Celebration event:
    • Manage the annual awards, including the application and selection process; work with Communications Co-Chairs to maximize nominations.
    • Manage the budget of the event and ensure fundraising goals are met
    • Develop event schedule and coordinate any speakers, needed
  • For YNPN Chicago’s Holiday Social event:
    • Develop event schedule and any additional networking activities or icebreakers, needed
    • Coordinate event around #GivingTuesday. Support Development Co-Chair as needed with Giving Tuesday.
  • Work with Communications Co-Chairs to develop:
    • Marketing content (logo, flyer, sponsor packet) for special event promotion (for internal and partner use)
    • Marketing plans to support event attendance goals

Position-Specific Competencies:

  1. Results-oriented
  2. Attention to detail
  3. Persuasiveness
  4. Collaboration

 


FINANCE

Position Title: Finance Co-Chair  (2 positions available)

Position Summary: The Finance Co-Chairs oversee all finance and accounting functions over the organization. They work to ensure YNPN Chicago’s financial sustainability and compliance with legal filings. A small 501(c)(3) non-profit organization, YNPN Chicago has an annual budget of roughly $40,000.

Essential Functions and Responsibilities:

  • Prepare financial reports monthly for Executive Board meetings and for funders, as needed
  • Provide financial oversight by setting an annual budget with the Executive Co-Chairs, monitoring bank accounts, and collaborating with the full Executive Board to achieve financial goals.
  • Educate Executive Board members about financial concepts and YNPN Chicago’s financial position
  • Perform all bookkeeping activities and maintain records of YNPN Chicago's financial transactions
  • Prepare annual tax and governmental filings

Position-Specific Competencies:

  1. Collaboration
  2. Planning and organization
  3. Thoroughness
  4. Strategic thinking

PROGRAMMING

Position Title: Programming Co-Chair (3 positions available)

Position Summary: The Programming Co-Chairs work together to direct all aspects of the planning and execution of core YNPN Chicago programs and events, including professional development workshops, networking events, and social opportunities. They collectively produce over 25 programs per year for the public, which are a mix low-cost and free experiences that contribute to the mission and fiscal sustainability of the organization.  

Essential Functions and Responsibilities:

  • Work as a team to implement at least one social/networking event and one professional development opportunity per month
  • Regularly attend and staff YNPN Chicago programs and events, which typically occur on weekday evenings
  • Produce experiences that help participants develop skills, learn about issues relevant to their work, grow personally, advance professionally, and build their networks
  • Communicate internally with YNPN Chicago function areas to ensure that:
    • Program descriptions are clear, posted online, and promoted (Communications)
    • Recruitment events are planned annually (Executive, Leadership Institute)
    • Actual costs fall within budgeted expenses and program income meets revenue goals (Finance)
  • Communicate externally to:
    • Identify, recruit, and coordinate peer leaders, subject matter experts, and established partners to serve as program speakers
    • Identify, negotiate, and coordinate with venues
    • Gather and analyze feedback from event participants using evaluation tools for continuous improvement

Position-Specific Competencies:

  1. Planning and organizing
  2. Customer orientation
  3. Focus on quality
  4. Flexibility

Other Requirements:

  • Excellent interpersonal skills, including in-person, email, and phone
  • Responsive to deadlines and event timelines
  • Ability to manage multiple event timelines
  • Be a supportive, team player

Preferred or Desired Qualifications:

  • Experience in or has a desire to learn event/program planning processes
  • Comfortable with public speaking
  • Experience in or willing to negotiate with speakers and venues (e.g. managing honorariums, securing donated food and event space)
  • Able to identify key subject matter experts in the nonprofit community

SECRETARY/NATIONAL LIAISON

Position Title: Secretary/National Liaison (1 position available)

Position Summary: The Secretary/National Liaison maintains YNPN Chicago historical documents, manages board meeting materials, and records meeting minutes. They also serve as YNPN Chicago’s representative to YNPN National and YNPN chapters around the country. The Secretary/National Liaison is responsible for attending Chapter Congress calls, attending the National Conference, and keeping the Chicago chapter informed about happenings across the national network and with National.

Essential Functions and Responsibilities:

  • Manage Executive Board meeting materials
    • Record and share minutes of board meetings
    • Compile and distribute meeting materials to board chairs 4-6 days in advance of monthly board meetings
  • Serve as the archivist in making sure all historical organizational records are filed and documents are kept up to date
    • Maintain records and documents in Box in an effort to preserve institutional knowledge across all function areas. Assist board chairs with organization and transfer of files to Box, as needed.
    • Help track board member attendance and performance.
  • Plan and implement quarterly social events to enhance and maintain board culture
  • Serve as point person between YNPN Chicago and YNPN National
    • Act as YNPN Chicago’s representative on the National Chapter Congress, which includes attending all Chapter Congress calls
    • Inform YNPN Chicago Executive Board and members about happenings in the network and with National. Foster engagement where possible.
  • Serve as point person for annual YNPN National Conference
    • Attend the conference and encourage YNPN Chicago board member attendance
    • Coordinate logistics for attending National Conference

Position-Specific Competencies:

  1. Effective communication
  2. Organizing and planning
  3. Collaboration

Find out more about YNPN Chicago board service in general and the application process here.

To begin your application, click APPLY NOW.