Open Positions

The following positions are available for the 2020-2022 Board Class. All board terms are a two-year commitment. The number of open positions is indicated in parenthesis. Position descriptions and competency requirements are listed below.


General Requirements of Board Service

Board Members are Required to:

  • Serve a two-year term (September 2020 - September 2022)
  • Attend board orientation, monthly board meetings and annual strategy retreat
  • Attend and staff one program per quarter, in addition to YNPN Chicago special events 
  • Contribute financially in the form of annual dues ($75)
  •  Contribute to a board culture that respects individuals and a diversity of perspectives
  • Accomplish the tasks and projects as detailed in position profiles and work plans

Board Members are Expected to:

  • Work independently and collaboratively outside of scheduled meetings to complete tasks related to organization’s strategic plan and work plans
  • Respond to board colleagues in a timely manner (by email, phone, Slack)
  • Inform co-chairs or other colleagues on the board if you are unable to attend an event or meeting or if you will be late
  • Spend the appropriate time needed per week to fulfill YNPN Chicago-related responsibilities

Board Members are Encouraged to:

  • Actively recruit new board members during the recruiting process and throughout the year
  • Participate in or help facilitate additional YNPN Chicago events and YNPN National events

Core Competencies for YNPN Chicago Board Service:

  1. Accountability
  2. Initiative
  3. Organizational sensitivity
  4. Networking

Position-Specific Requirements 

 

Communications

Position Title: Communications Co-Chair (3 positions available)

Position Summary: The Communications Co-Chairs work together to manage YNPN Chicago’s external communications and brand engagement in order to promote our mission, programs, and membership benefits. They work collaboratively to manage all digital platforms, email communication, and social media.

 Essential Functions and Responsibilities:

  • Compose and publish a weekly newsletter which includes a mix of YNPN Chicago event promotion, curated links, announcements, and blog previews.
  • Maintain an active presence on all social media channels (Facebook, Instagram, Twitter, etc.) in order to promote upcoming YNPN Chicago events and initiatives and to provide relevant content to various audiences 
    • Develop and cultivate original content for YNPN Chicago communications channels, such as blog posts and video, at least three times per quarter
    • Design custom graphics for promotion, as needed.
  • Manage updates for YNPN Chicago’s website, including posting and updating event pages, blogs, and announcements
  • Respond to all internal and external email, Slack, and website and social media inquiries within 48 hours
  • Work closely with other function area chairs on promotional plans, communication strategies, and branding for all YNPN Chicago programs and projects
    • Support Development Co-Chairs with fundraising appeals and work closely with them to develop marketing plans
    • Collaborate and meet regularly with Programming and Membership Co-Chairs to accurately promote their initiatives
    • Maintain style guide and brand standards to ensure consistency in all external communications

 Position-Specific Competencies:

  1. Written expression
  2. Result-orientedness
  3. Creativity
  4. Initiative

 Preferred or Desired Qualifications:

  • Experience with website content management systems and programming languages like HTML and CSS highly desirable
  • Graphic design experience
  • Social media management, email marketing, and/or photography experience 

Development

Position Title: Development Co-Chair (1 position available) 

Position Summary: The Development Co-Chairs will coordinate all aspects of YNPN Chicago’s signature annual events. They collaborate to drive external fundraising around special events and for the general organization. 

Essential Functions and Responsibilities: 

  • Lead the planning and execution of YNPN Chicago’s annual special events. Responsibilities include, but are not limited to:
    • Finding and securing venue and permits.
    • Securing food, beverage, and raffle in-kinds or working with external caterers
    • Coordinating raffle packages and sale of raffle tickets at events
    • Managing board members as event volunteers
  • Lead the solicitation of sponsorships and raffle items for special events
  • Manage YNPN Chicago’s donor recognition processes by sending thank you letters and tracking contributions (sponsorships, in-kind)
  • Determine an annual fundraising goal based on YNPN Chicago’s organizational and chair needs; identifies streams and types of fundraising that would be most impactful for YNPN Chicago’s work. Submit proposals, as needed.

Position-Specific Competencies: 

  1. Results-oriented
  2. Attention to detail
  3. Persuasiveness
  4. Ingenuity
  5. Collaboration

Finance

Position Title: Finance Co-Chair  (1 position available) 

Position Summary: The Finance Co-Chairs oversee all finance and accounting functions for the organization. They work to ensure YNPN Chicago’s financial sustainability and compliance with legal filings. A 501(c)(3) non-profit organization, YNPN Chicago has an annual budget of roughly $40,000. The Finance Co-Chairs also manage the Professional Growth Grant.

Essential Functions and Responsibilities:

  • Prepare financial reports monthly for Executive Board meetings and for funders, as needed
  • Provide financial oversight by setting an annual budget with the Executive Chairs, monitoring bank accounts, and collaborating with the full Executive Board to achieve financial goals. 
  • Educate Executive Board members about financial concepts and YNPN Chicago’s financial position
  • Perform all bookkeeping activities and maintain records of YNPN Chicago's financial transactions
  • Prepare annual tax and governmental filings
  • Implement the Professional Growth Grant by collaborating with the Communications Co-Chairs to distribute and promote the application, lead the selection committee, notify recipients, and manage grant distribution and stewardship. 

Position-Specific Competencies:

  1. Collaboration
  2. Planning and organization
  3. Thoroughness
  4. Strategic thinking

Membership

Position Title: Membership Co-Chair (1 position available)

Position Summary: The Membership Co-Chairs coordinate YNPN Chicago’s efforts to recruit and retain members, provide technical support on member issues, and oversee member benefits. This two-person team focuses on engagement and operations for YNPN Chicago’s membership program. These essential roles provide an opportunity to enhance the framework for YNPN Chicago’s paid membership model.

Essential Functions and Responsibilities:

  • Manage member benefits, including discounts and promotions. Oversee delivery of  value-add experiences, exclusive events, and onboarding for members. Recommend and develop new member programs and services.
    • Work with the Communications team to implement digital initiatives to further engage members
    • Lead implementation of new membership level(s). 
    • Support individuals who inquire about free or reduced membership.
  • Responsible for all member recruitment and engagement initiatives
    • Oversee all member customer service efforts, including, but not limited to welcome emails, complaints, questions, thank yous, and acknowledgements.
    • Regularly engage and communicate with members and non-members at events and online. Responsible for member welcoming efforts.
    • Lead outreach efforts by sharing YNPN Chicago’s mission and programs with new individuals, organizations, and underrepresented groups.Coordinate with and support Programming Co-Chairs, Communication Co-Chairs, and External Relations.
  • Responsible for internal and technical membership projects:
    • Support members in setting up, accessing, and updating their online accounts
    • Provide membership data reports, as needed, to internal and external parties. Collaborate with Finance and Development to reconcile accounts.
    • Manage and maintain all member and prospect records within database
    • Pool data from database and other sources to track member engagement
    • Collaborate with Communications team to update Mailing List
    • Manage member renewal process. Communicate membership status to members. Ensure fulfillment of all transactions.

Position-Specific Competencies:

  1. Planning & Organization
  2. Customer Orientation
  3. Problem Solving & Research
  4. Effective Communication

Preferred or Desired Qualifications:

  • Previous experience in member recruitment and retention
  • Experience in or has a desire to learn event/program planning processes
  • Ability to engage and build relationships with diverse audiences
  • Excellent customer service and interpersonal skills, including in person, email and phone
  • Experience in database management.

Programming 

Position Title: Programming Co-Chair (1 position available)

Position Summary: The Programming Co-Chairs work together to direct all aspects of the planning and execution of core YNPN Chicago programs and events, including professional development workshops, networking events, and social opportunities. They collectively produce over 25 programs per year for the public, which are a mix of low-cost and free experiences that contribute to the mission and fiscal sustainability of the organization.  

 Essential Functions and Responsibilities:

  • Work as a team to implement at least one social/networking event and one professional development opportunity per month 
  • Regularly attend and staff YNPN Chicago programs and events, which typically occur on weekday evenings
  • Produce experiences that help participants develop skills, learn about issues relevant to their work, grow personally, advance professionally, and build their networks
  • Communicate internally with YNPN Chicago function areas to ensure that: 
    • Program descriptions are clear, posted online, and promoted (Communications)
    • Actual costs fall within budgeted expenses and program income meets revenue goals (Finance)
  • Communicate externally to:
    • Identify, recruit, and coordinate peer leaders, subject matter experts, and established partners to serve as program speakers
    • Identify, negotiate, and coordinate with venues
    • Gather and analyze feedback from event participants using evaluation tools for continuous improvement

Position-Specific Competencies:

  1. Planning and organizing
  2. Customer orientation
  3. Focus on quality
  4. Flexibility

 Preferred or Desired Qualifications:

  • Experience in or has a desire to learn event/program planning processes
  • Comfortable with public speaking
  • Experience in or willing to negotiate with speakers and venues (e.g. managing honorariums, securing donated food and event space)
  • Able to identify key subject matter experts in the nonprofit community