Coordinator, Foundation Affairs


Job Title: Coordinator, Foundation Affairs

Organization: Norwegian American Hospital Foundation


Job Description

Under the direction of the Executive Director of the Norwegian American Hospital Foundation, assists with the development and execution of approved fundraising activities including the management of events; and assistance with relationship building-with donors, board members, vendors and other organizations. Works closely with the Executive Director to secure fundraising, and assists with the development of any key initiatives. The Coordinator also performs other required tasks such as (but not limited to) administrative tasks, file set up, and other duties as needed.

Essential Duties and Responsibilities:

1. Develop and maintain internal systems to manage donor and prospect information, and to track and report on NAHF development activities
•Process donations and prepare acknowledgement letters and other correspondence
•Track gifts, grants, and pledges
•Maintain and manage the donor database (Donor Perfect)
•Maintain foundation, corporation, and individual donor records
•Maintain grant calendar of upcoming application and reporting deadlines
•Compile necessary materials for grants and write narratives in collaboration with the Executive Director

2. Coordinate stewardship of NAHF donors.
•Ensure that individual donors and foundations receive prompt and appropriately personalized letters, e-mails, and/or calls in appreciation for their support.
•Coordinate production of mailings, produce segmented mailing lists and link all communications to individual records for tracking purposes.
•Maintain and regularly reconcile a calendar of all reports due to foundations and other relevant funders.

3. Provides administrative support for Foundation Board and Committee meetings and activities
•Prepare and distribute agenda and meeting materials
•Draft meeting minutes
•Handle all scheduling, meeting space and catering requirements.

4. Maintain and regularly update Foundation website

5. Coordinate planning and logistics for fundraising events
•Manage development of invitations, mailing lists, replies, catering, signage, nametags, seating charts, and other details.
•Serve as liaison with internal departments and outside vendors including caterers, printers, mailing house, marketing, graphic designers, etc.

6. Manage general office duties including department invoices, expenses, and supplies

Location: 1044 N. Francisco Ave., Chicago, IL 60622

Job Type: Full Time

•Bachelor's degree
•Experience in non-profit and development a plus
•Highly organized, attention to detail, able to manage multiple tasks
•Superb customer service experience and skills
•Excellent written, and verbal communication skills
•Self-starter with enthusiasm, sense of humor, flexibility, and able to work independently and as part of a team.
•Excellent data and analytical skills
•Maturity and ability to protect confidential and sensitive information
•Advanced ability with donor databases and other office software and technologies.
•Experience with websites, graphic design and social media would be helpful
•Ability and willingness to work some evenings and weekends.

Norwegian American is proud to be an Equal Opportunity Employer


Education Requirement: Bachelors

How to Apply
Please send resumes with salary requirements to

We will contact only if we are scheduling an interview.

Last Day to Apply: 04/15/2017

Posted by: Kate Kzeski,

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